Apna🎓
Student Management
Admission profile with photo, date of birth, RTE flag, caste, religion, mother tongue and guardian contacts. Bulk import from Excel. ID cards and study certificates printed on demand.
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Trusted by Schools in 11+ Indian States
School Management Software
School Management Software
Built for the Way Indian Schools Actually Run
Run students, attendance, three-tier exams, fees, transport, staff payslips and accounting from a single cloud dashboard. Thermal-printer receipts, UPI payments, free parent app, role-based access — everything included, from ₹4,999/year.
apnaschool.site
0
Indian States Served
99.9%
Uptime SLA
🛡️ AES-256
Bank-Grade Encrypted Data
apnaschool.site / dashboard
About Apna School
India's Most Trusted School ERP Platform
Apna School is a cloud-based school management software built for Indian schools. Modules cover Students & Attendance, a three-tier exam system, Fee Collection, Transportation, Staff & Payslips, Accounting, and a Guardian directory — managed from one dashboard.
Built by Apna Infotech in Rajasthan, the software is multi-tenant — every school has its own isolated data, academic sessions, classes, subjects, fee structure, employee permissions and thermal-printer settings. Cloud-hosted with role-based access control on every page.
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Strict Security
CSRF + CSP + rate-limited login
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Mobile Friendly
Web panel + Android app
🎧
Dedicated Support
Mon–Sat, 9 AM – 6 PM
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Role-Based Access
Per-employee, per-module flags
Everything Included
Every Module Your School Needs —
Every Module Your School Needs —
in One Place, From Day One
No add-ons. No module licenses. Whether you run 80 students or 1,500, the same eleven modules sit on the same dashboard, and the same Android app sits in your principal's pocket.
✅
Student Attendance
Mark daily class attendance in 30 seconds. Sundays and holidays auto-excluded. Absent-day SMS / WhatsApp to guardian goes out the moment the teacher saves the register.
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Three-Tier Exam System
Full Exam, Class Test and Unit Test as three independent modules. Configure max marks, grade scale and division criteria. Two printable marksheet formats and admit cards.
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Fee Collection & Receipts
Class- and session-wise fee structure, multi-head, per-day late fee. Receive Cash, Cheque, DD or UPI online. Print on A4 or your school's existing 58 mm / 80 mm thermal printer.
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Transport Management
Define routes, the stations on each route and per-station fee. Assign students, watch route-wise revenue and per-station student count from a single transport dashboard.
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Staff & Payslip
Designation, qualification, salary structure. Daily attendance with Present / Absent / Half-Day / Leave. Monthly payslip auto-builds with HRA, PF and other deductions.
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Accounting & Cash Book
Own accounts (Cash, Bank), party (vendor) accounts and voucher entries. Fee receipts and staff payslips post automatically into the cash book — no double entry, ever.
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Guardian Directory
Separate guardian record with sibling mapping. One guardian, multiple children — unified fee statements and one absence alert per parent instead of three.
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Role-Based Permissions
The principal sees everything. The fee clerk only sees fees. The class teacher only sees attendance. Per-employee, per-module, per-action (add / edit / view).
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QR Attendance Kiosk
Every student carries a school ID card with a QR code. A tablet at the gate scans the code as students walk in — attendance done before the first bell rings.
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UPI Fee Collection
Accept UPI payments alongside Cash, Cheque and DD. Each online receipt captures the UTR reference and posts straight into the Bank ledger. Day-end reconciliation in two minutes.
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WhatsApp & SMS
Absent-day alerts, fee reminders, exam result intimations and holiday notices — sent from the same dashboard. Free message bundle ships with every plan.
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Digital Attendance
Daily Class Register, Monthly View, QR-Scan Kiosk — One System
The class teacher opens the register on a phone, marks Present or Absent, and saves. That single tap pushes a notification to every absent student's parent and logs the day into the session-wide register. Sundays and configured holidays drop out automatically. For schools with a security guard at the gate, the optional QR kiosk handles attendance before the first period even begins.
- ✓ Daily class-wise marking on web or Android app
- ✓ Session-wide register with monthly view per student
- ✓ QR-scan kiosk with an Attendance-Only role for the gate guard
- ✓ Auto absent SMS / WhatsApp to guardian numbers
- ✓ Monthly attendance export ready for RTE inspections
apnaschool.site / attendance
Fee Collection
Multi-Head Fees, Thermal Receipts, UPI Payments — Without the Spreadsheet
Define a fee structure per class per session: Tuition, Transport, Admission, Annual Charges — as many heads as you need. Set due dates and a per-day late fee that applies automatically. Collect by Cash, Cheque, DD or UPI; the system captures the UTR for online receipts and posts them straight into the Bank ledger in your cash book. Print on A4, or on the 58 mm / 80 mm thermal printer the school office already owns.
- ✓ Class- and session-wise fee structure with multiple heads
- ✓ Auto-applied per-day late fee
- ✓ Cash, Cheque, DD or UPI Online with UTR capture
- ✓ 58 mm / 80 mm thermal printer + A4 receipt formats
- ✓ Per-student statement, school-wide collection report
apnaschool.site / fees
Three-Tier Exam System
Full Exam, Class Test & Unit Test — Three Modules, Not One Bolt-On
Indian schools rarely run a single exam workflow. Half-yearly and annual exams sit alongside monthly class tests and lesson-level unit tests. Apna School ships all three as separate, independently configurable modules. Each one carries its own grade scale, division criteria, marks-entry workflow and printable marksheet. The moment marks are saved, parents see the result on the parent app.
- ✓ Independent Exam, Class Test and Unit Test modules
- ✓ Subject-wise practical + theory split
- ✓ Configurable grade and division (pass/fail) criteria
- ✓ Two printable marksheet formats
- ✓ Admit card generation per exam
- ✓ Live result push to the parent app
apnaschool.site / exams
Staff & Payslip
Staff Records, Daily Attendance & Auto-Generated Payslips
Maintain employee records — designation, qualification, joining date, basic, HRA, other allowances and standard deductions. Mark daily attendance with Present, Absent, Half-Day and Leave. At month-end, the payslip page calculates gross, deductions and net automatically, prints, and posts the corresponding voucher into the accounting cash book.
- ✓ Designation, qualification and salary structure per employee
- ✓ Daily attendance with Half-Day and Leave
- ✓ Auto payslip with HRA, PF and other deductions
- ✓ One-click voucher post into the cash book
- ✓ Per-staff yearly salary history
apnaschool.site / staff
Built to Stay Up
A Cloud School ERP You Can Actually Rely On
🛡️
99.9%
Uptime SLA
🔒
AES-256
Encryption at Rest & in Transit
☁️
Daily
Auto Cloud Backups
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0
Phone & WhatsApp Support
Desktop, Admin App, Parent App
Same School ERP. Three Surfaces. One Database.
The principal works on a laptop, the office staff carry the admin app, and every parent in the school carries the parent app. All three talk to the same backend — no syncing, no double entry, no “please refresh”.
Admin App
Principal home with collection, attendance and pending receipt count at a glance.
Parent App
Free for every parent. Live attendance, fee status, exam results and school notices.
All Modules
Students, fees, exam, transport, staff, accounting — every module in your pocket.
Principal Stories
What School Principals Tell Us, Six Months In
Words from school owners and principals who switched their entire office workflow onto Apna School last year.
★★★★★
"The attendance and exam modules saved us close to two hours of office work every single day. My staff aren't carrying registers home any more — and parents stopped calling to ask “is my child in school today?”"
RS
Ramesh SharmaPrincipal · Jaipur, Rajasthan
★★★★★
"The auto SMS for absent students and the WhatsApp fee reminders quietly fixed two problems we'd been struggling with for years. Parent engagement at our PTM jumped almost 40% in one term."
PM
Priya MehtaDirector · Surat, Gujarat
★★★★★
"As a class teacher I love how light it feels — open the app, mark attendance, save. The mobile app does what I actually do in a school day. No training videos needed."
AK
Anil KumarSenior Teacher · New Delhi
Simple, All-Inclusive Pricing
Pick by School Size. Every Feature Stays Unlocked.
Four yearly plans. The only thing that changes between them is student capacity, free message bundle, training days and support tier. Every module — students, exams, fees, transport, payslips, accounting — is included in every plan, from Day 1.
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START
For small starting schools, up to 200 students
₹7,099
₹4,999/year
approx ₹417/month
Up to 200 students
- 1,000 free WhatsApp messages / year
- All modules unlocked
- Free admin & parent Android apps
- Online onboarding (1 session)
- Standard support, 12-hour response
30-day money back · No card
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SMART
For growing schools, up to 500 students
₹9,999
₹6,999/year
approx ₹584/month
Up to 500 students
- 3,000 free WhatsApp messages / year
- All modules unlocked
- 1-day live training
- WhatsApp support, 6-hour response
- Bulk Excel student import
30-day money back · No card
★ Most Popular
🚀
SUPER
Most schools pick this — up to 800 students
₹12,799
₹8,999/year
approx ₹750/month
Up to 800 students
- 5,000 free WhatsApp messages / year
- All modules unlocked
- 2-day live training
- WhatsApp + Phone, 3-hour response
- Priority feature requests
30-day money back · No card
👑
PREMIUM
Large multi-section schools, up to 1,500 students
₹16,999
₹11,999/year
approx ₹1,000/month
Up to 1,500 students
- 8,000 free WhatsApp messages / year
- All modules unlocked
- 3-day on-site or live training
- Priority + Dedicated Account Manager
- 1-hour response time
30-day money back · No card
Common Questions
Things Principals Ask Us First
Yes. Classes (Nursery to 12th), sections, subjects, exam structure, grade scale and division criteria are all configurable. The same product runs CBSE, ICSE, RBSE, UP Board, MP Board, Bihar Board and other state-board schools without any code change.
Yes — each school sets its thermal width to 58 mm or 80 mm, and the receipt page renders accordingly. A4 print is supported alongside. Receipts can be edited or cancelled with a reason before close.
The school owner has full access. For each employee, the admin grants single-flag access to Exam, Class Test and Unit Test, and three flags (add / edit / view) for Students, Fees, Transportation, Guardian, Staff, Accounting and Settings. The fee clerk doesn't see attendance; the class teacher doesn't see payslips.
Yes — 30 days, every module unlocked, no credit card. You only enter payment details if you choose to subscribe at the end of the trial. We also offer a 30-day money-back guarantee on every paid plan.
Yes. Plan upgrades are instant, prorated, and lose nothing. Students, fees, receipts, exams, accounting — all of it stays exactly where it is. You only pay the price difference for the months remaining in your subscription.
Get Started Today
Ready to Move Your School Onto One Clean Dashboard?
Book a 30-minute live demo with our team. We'll walk through every module relevant to your school size, show you the thermal receipt printing live, and recommend the right plan. No commitment.